SubAssure automatically verifies COIs, lien waivers, W-9s, licenses, contracts, and compliance documents before subcontractor payments go out — so you never pay a non-compliant sub again.
Built for commercial contractors, specialty trades, and construction finance teams
SubAssure turns scattered paperwork into one clear payment decision.
Every missing waiver, expired policy, bad W-9, or unlicensed sub creates real financial and legal exposure.
One unsigned or incorrect lien waiver can cloud the property title and force you to pay the same invoice twice. State laws vary wildly — missing one is a common and expensive mistake.
An expired or inadequate COI means workers’ comp, injury, or property damage claims can hit your company directly. One lapse can cost hundreds of thousands in uncovered losses.
Bad or missing W-9s trigger backup withholding and IRS fines. Working with unlicensed subs can void your own insurance and create legal violations.
Sub or sub-sub never signed the unconditional waiver. Owner withheld final payment from the GC and added legal fees.
Subcontractor’s COI had lapsed. Claim landed directly on the General Contractor’s policy.
W-9 name mismatch or missing form triggered penalties and forced extra tax withholding.
Manual chasing of documents kills momentum and strains subcontractor relationships.
Keep your accounting system. Keep your project management system. SubAssure becomes the compliance layer that verifies documents before money moves.
Forward subcontractor paperwork into SubAssure or connect a shared compliance inbox.
COIs, W-9s, lien waivers, licenses, contracts, and project-specific files are collected, organized, and checked against your requirements.
Missing, expired, or invalid documents trigger polite follow-up emails until the file is complete.
Every vendor is marked Approved to Pay, Needs Review, or Blocked.
Your team should not have to dig through inboxes, shared drives, spreadsheets, and vendor folders before every payment run.
Extract policy dates, insured name, coverage types, certificate holder, limits, and expiration status.
Track conditional and unconditional waivers by subcontractor, project, invoice, and payment cycle.
Keep clean vendor records before a subcontractor ever reaches payment approval.
SubAssure follows up with subcontractors until missing documents are collected and validated.
Accounting sees a simple status before issuing checks or ACH payments.
Every subcontractor and project gets a clean, searchable compliance record.
Works with your inbox, folders, accounting process, and existing approval workflow.
Start with a vendor list, sample COI folder, and your payment approval rules.
Automation handles the busywork, but compliance exceptions can be reviewed by real people.
SubAssure gives owners, controllers, and project teams one clean system for knowing which subcontractors are safe to pay.
SubAssure is priced around the value of avoided risk, faster payment approvals, and less manual admin work.
One avoided claim, lien issue, or payment mistake can pay for SubAssure for years.
For smaller teams cleaning up subcontractor paperwork.
For contractors who need payment approvals tied to compliance.
For multi-entity contractors with custom rules and integrations.
Implementation packages typically start at $7,500 for vendor import, rule setup, and workflow configuration.
Send us a sample vendor file, COI folder, or payment approval process. We’ll show you where risk is hiding.
